Juniata College Emergency Medical Services By-laws

Article One
Name

This organization shall be known as the John B. Shuster Emergency Service and Safety Club/ Quick Response Service 8.

Article Two
Purpose

The organization shall have the following purposes:
A. To provide pre-hospital emergency care to any ill or injured member of the Juniata College community or any visitor on campus.
B. To provide pre-hospital emergency care to any ill or injured person while standing by at a college event on college property.
C. To provide educational services in:
1. First Aid
2. Emergency Medical Services
3. Cardiopulmonary Resuscitation (CPR)
D. To provide additional services to the College and local community as needed.

Article Three
Membership Eligibility

A. Any person currently enrolled as a student at Juniata College shall be eligible for membership in the organization.
B. In accordance to Juniata College policies, the organization shall not discriminate against an applicant on the basis of race, gender, religion, sexual preference or national origin.

Article Four
Membership Requirements

A. All prospective members are required to complete an application at their first General Meeting and may not be on call until application is completed.
B. Active membership shall be granted to:
Members taking:
One full week of Duty per semester
Two Major events and 1 Minor event per year
Major Event is defined as, Science Olympiad, Special Olympics, Mock Accident, Major Concert,
Minor Events is defined as but not limited to standbys, fundraisers, and other club activities as needed
Attended at least 2/3 of meetings and trainings per semester
Members must fulfill two out of the three criteria

C. Any member seeking funding for Con Ed Courses or Conference attendance must be an active member
D. Any member seeking office must be an active member.
E. All members shall abide by the laws of the United States of America, the Commonwealth of Pennsylvania and the Borough of Huntingdon. In addition every member shall comply with the rules and policies of Juniata College, the Department of Public Safety and Juniata College Emergency Medical Services By-Laws.

Article Five
Executive Board Members

The 9 officers, President, Vice President, Secretary, Treasurer, Chief, Captain, Lieutenant, Safety and Training Officer, and Webmaster shall represent the Executive Board. All are full year positions beginning and ending on the first of April of each school year. All offices will have completed the majority of one year of voting membership as stipulated in Section III, B before their election. The Executive Board shall have general charge over the general assembly in accordance with the By-laws.
A. The PRESIDENT- S/He shall be responsible for ESSC members. S/He shall oversee and be in charge of all organizational business. S/He shall run all General meetings. The president shall be responsible for appointing all needed committees and will serve as head of said committees and oversee them. S/He shall be in charge of organizing all retreats, community outreach, fundraisers etc. S/He shall approve all funding requests. This is a voting officer’s position
B. The VICE PRESIDENT- The vice president shall assume all of the presidents responsibilities in their absence The vice president shall assist the president as needed with the carrying out of their duties. The vice president shall be responsible for the tracking of all hours of service completed by members of ESSCQRS-8 on the Juniata College campus and any hours in the community as well. The hours tracked and reported will be in accordance with direction from the Juniata College Service Learning Coordinator. The vice president shall work under the direction of the president to keep records of active members. This is a voting officer’s position
C. The TREASURER shall be responsible for the financial management of the organization. S/He shall also be responsible for initiating and keeping records of all business transactions and for maintaining a list of fixed and liquid assets held by the organization. The treasurer shall dispense no funds without the approval of the President or Advisor(s). In the time of emergency, the approval of an Executive Board member shall suffice. The Treasurer shall be in charge of inter-organizational sales and fundraisers. This person shall be responsible for delegating or researching said goods and with the consent of the Executive Board selling of those goods to the membership. This position has no specific medical training required although it is recommended. The candidate for this position must have served with E.M.S. for one year prior to holding office except in the time of emergencies. This is a voting officer’s position.
D. The SECRETARY shall keep and submit minute’s rosters and attendance records of all club meetings. The minutes are to be posted in the EMS office and sent out of the general assembly, either by paper or e-mail, within one week of the General Meeting. S/He is responsible for the scheduling of all meeting locations and all email contact with the general assembly except in the case of emergency. This position has no specific medical training required although it is recommended. The candidate for this position must have served with E.M.S. for one year before holding office except in the time of emergencies.
E. The WEBMASTER- The webmaster shall be in charge of the web space for ESSC/QRS 8. The webmaster shall be responsible for any changes to the site. The webmaster, after receiving the duty schedule from the lieutenant, shall be responsible for keeping online duty schedule up-to-date
F. The CHIEF- The chief shall be responsible for all members of the QRS. The chief shall be in charge of all emergency scenes, stand-by operations or any other emergency that the QRS is dispatched to. S/He will be responsible for and perform all E.M.S. Duties as called for in the S.O.G. The candidate for the position must have served E.M.S. for one year prior to their election. The Chief must be certified as an Emergency Medical Technician or Paramedic by the Pennsylvania State Department of Health, except in the time of emergencies. This is a voting officer’s position.
G. The CAPTAIN- The captain shall assist the chief as needed under his or her direction. In the absence of the chief the captain shall assume all operations normally under his direction. S/He shall maintain, assign, and inventory the organization’s radios and pagers in operating condition. It is also the Captain responsibility to ensure all members fully understand the use of all radios and equipment used by QRS. S/He shall be in charge of submitting purchase orders to the Treasurer for all purchases of radios, pages etc. This is a voting officer’s position.
H. The LIEUTENIANT shall be responsible for the maintenance, supply and restocking of all equipment including the security vehicle(s). The lieutenant shall assist the chief and captain as needed under their direction. In the absence of the chief and the captain, the lieutenant shall assume all operations normally under their direction. They shall be responsible for the stocking of these bags, distribution to the duty crew, and the reordering of all medical supplies and refilling of all oxygen cylinders. S/He will also be responsible for orientation and equipment training for all QRS members. S/He will be responsible for and perform all QRS duties as called for in the SOG. The Lieutenant must be certified as a Emergency Medical Technician or Paramedic by the Pennsylvania State Department of Health except in the time of emergencies. The Lieutenant shall prepare a report at the end of each month that includes a breakdown of total number of runs, number of specific types of emergencies, duty hours for each member and total number of runs each member responded to. The statistics are to be posted in the QRS office no later than two weeks after the end of each month. S/He shall be responsible for scheduling commitments of QRS all standby’s and shifts in need of coverage will be their responsibility to make appropriate telephone calls. This is a voting officer’s position.
I. The SAFETY AND TRAINING/INFECTION CONTROL OFFICER- The Safety and Training /Infection Control Officer shall be responsible for organizing all training events either in-house training or Continuing Education training through Southern Alleghenies EMS Council. The Safety and Training /Infection Control Officer shall be responsible for developing any infection control policies and maintaining records of members blood borne pathogen documents. The Safety and Training /Infection Control Officer shall also assist with any HIPAA regulations in accordance with assistance from the Privacy Officer. S/He shall be responsible for and perform all E.M.S. Duties as called for in the SOG. The Training Officer shall be certified as an Emergency Medical Technician or Paramedic by the Pennsylvania State Department of Health, except in the time of emergencies. This is a voting officers position.
J. Officers will be expected to perform certain summer duties as dictated by the needs of the club and advisors.
K. All elective officers of the organization shall attend all officers meetings and general membership meetings with the necessary books, papers, etc. of their office. If unable to attend, they shall see that the materials of their office are delivered to the meeting place in ample time for the meeting.
L. All Officers shall submit Agenda Items by twelve (12) noon on Wednesday of a meeting week.
M. The ADVISORS of the organization shall be responsible for making the above officers aware of all College policies and regulations. The advisor shall oversee all of the organization’s public relations, to include College and County relations. The advisor may be present at executive meetings but does not carry a vote on Executive Committee decisions except in the time of emergency.

Article Six
General Elections

A. EMS general elections shall be held at 1st meeting in March as the first order of new business.

B. Nominations shall be opened at the last general assembly meeting in February. Nominations may only be brought by a voting member, and one cannot nominate him/herself as a candidate. Nominees must approve their nomination and must be present at nomination meeting unless they submit in writing their approval due to extenuating circumstances.
C. All nominees will be given an opportunity to speak for no more than five (5) minutes prior to elections.
D. Election of officers will be done by secret ballot with the Chief and President as vote counters. In the event that the current Chief/President is nominated for any position, the VP/Captain will be the official counter of the ballots. Absentee or “write in” voting will not be permitted. The candidate who receives the largest number of votes will be declared the winner. In the event of a tie between two candidates, the Chief/President will break the tie. If the Chief/President is nominated the officer next in command will break the tie.
E. Upon completion of voting, new officers will begin a two (2) week training and mentoring program with current officers. In the event that there is not a two-week period for training special consideration will be made to aid new officers.
F. The new officers will take their positions on the first of April.
G. Any and all election problems or issues shall be given to the Constitution Committee for further review.

Article Seven
Succession of Officer

A. A vacancy in an Executive Board position shall constitute the necessity for an emergency meeting to be held at a time no later than 72 hours after the vacancy occurs. This meeting will include all Executive Board Members. At this meeting nominations will be opened for the position. All nominees must meet with the Executive Board for approval by 2/3 majority. Elections will be held at a time no later than one week from this meeting or at the next regularly scheduled General Assembly meeting. In the interim other officers will fulfill the vacant position as needed. The newly elected officer will serve for the remainder of the year.
B. In any situation involving multiple vacancies, an emergency meeting shall be held no later than 72 hours from when the vacancies occur. This meeting will include all remaining Executive Board Members. At this meeting nominations will be opened for the position. All nominees must meet with the remaining Executive Board for approval by 2/3 majority. Elections will be held at a time no later than one week from this meeting or at the next regularly scheduled General Assembly meeting. In the interim, the remaining Executive Board members share the responsibilities of the vacant positions. Those newly elected will serve for the remainder of the year.

Article Eight
Meetings

A. General Assembly meetings shall be held bi-monthly except in time of emergency or there is a necessity. Officer meetings shall be on the weeks when there is not a General meeting and the Executive Board may call any special meetings that they deem necessary.
B. All General Assembly meetings are to be held on the campus of Juniata College. It is the discretion of the President to determine the time and location for these meetings.

Article Nine
Removal

A. An executive board member or chairperson may be removed if he/she:
1. Fails to meet the requirements outlined in section IV Membership.
2. Commits a verifiable misfeasance or malfeasance of his/her duties as stipulated by the Student Code of Conduct.
B. The removal process will consist of a two warming procedure. In the event that an Executive Board member is not fulfilling their obligations or acts in a documented negative manner in relation to the club or its members the Advisor or an Executive Board member will issue a written warning. A second offense will facilitate a meeting between the Executive Board and Advisor for disciplinary review and action. The input of the Advisor and at least one member of the Executive Board are required to initiate the removal process.
C. In the event of drastic actions, the Executive Board and Advisor may choose to waive the warning process and deem it necessary to impose immediate removal. The input of the Advisor and at least one member of the Executive Board are required to initiate the immediate removal process.
D. All offenses will be clearly and properly documented based on college guidelines.

Article Ten
Reinstatement

Any person expelled from this organization may be considered for reinstatement after one year by submitting an application in accordance with Article III.

Article Eleven
Dissolution

The organization shall not be dissolved so long as nine (9) members desire that it continue to function and as long as the organization continues to act under the guidelines set forth by the Office of Student Activities and Juniata College regarding student run organizations.

Article Twelve
Interpretation

Any doubt that may arise as to the true meaning of any Article, Section or Clause of these By-Laws shall be submitted to the Executive Committee. The committee shall interpret the meaning of the Article, Section or Clause and present it’s recommendations to the membership. This shall be recorded and filed in the regular minutes and used for future reference.

Article Thirteen
Amendments

Amendments shall originate from any member of the General Assembly and will be sent to the Executive Bored for recommendation and approval. Upon being reported out of the Executive Committee, amendments shall be presented to the General Assembly in writing at least one (1) meeting prior to being voted on.